Online Video Presentation Format


Video Recording Instruction at ROCOND 2022

ROCOND 2022 will be held as a fully online symposium hosted through PaperCept and Zoom. While authors are expected to present their papers live, we request the authors to prepare and upload a pre-recorded video of their presentation. The pre-recorded video can serve as a backup in case the author experiences a network connection problem during a presentation, or be played in case the author cannot make it to the assigned time slot. The videos must be uploaded to the PaperCept website by July 15, 2022 July 24, 2022.

Release Form

A release form granting permission to host the presentation video online (to be accessed by the virtual conference attendees) must be uploaded alongside the presentation video.

Regular/Discussion/Dissemination/Open Invited Track (Discussion) Papers

Each paper is assigned a 20-minute time slot consisting of a 15-minute live or video presentation and a 5-minute live Q & A session. After the presentation, the Session Chair/Co-Chair will open the floor for discussion. Please see details below on how to prepare your presentation for upload.

Video File Requirements

Please use the following guidelines to prepare your video:

  1. Video length: 15 minutes (maximum)
  2. File size limit: 100MB file
  3. Video format: mp4 format
  4. Minimum height: 480 pixels
  5. Aspect ratio: 16:9

Except for the above constraints, the presentation form is left free (though please be sure the video includes the title of the paper, the authors, and a mention to ROCOND 2022).

How to Prepare Your Video Presentation for Upload

While we cannot provide individualized technical support to help you create your video, the following option is easy and recommended to prepare your video.

Record your presentation on your computer using Zoom

You can create a Zoom meeting, then use the share screen feature to share your presentation and present your work while recording your voice (See Zoom Support for the details). Afterward, check the file’s compatibility with the requirements stated above.

Other options are to use Loom, Vimeo, or the app Explain Everything Basics for iPad users.

General suggestions for recording and uploading your presentation:

  1. The corresponding author can log in to their workspace on PaperCept and follow the link to upload (or re-upload) the video presentation file until the deadline.
  2. It is highly recommended to record the presenter’s face, but please make sure the slides remain visible.
  3. Please make sure the file size is less than 100 MB. If the file size exceeds the limitation, please consider limiting the horizontal lines to 720 and/or using a compression tool such as FreeConvert or HandBrake.
  4. Please start early. The video file may take a long time to transfer.